Zoho Notebook AI: Intelligent assisted note organization and content generation tool

Zoho Notebook AI is a note management tool with integrated artificial intelligence to help users record, organize and generate content more efficiently. Users can quickly create notes via text, voice or video, and with the AI feature, realize real-time transcription, content summarization and intelligent search. The product supports multi-platform synchronization, covering iOS, Android, macOS and web, suitable for individual and team use.Zoho Notebook AI provides a free basic version, with advanced features requiring subscription, at a price that is affordable, focused on privacy protection, and free of advertising interference. Whether you're a student, a professional or a team player, Zoho Notebook AI simplifies note management and improves productivity.

Function List

• voice transcription: Supports real-time transcription of audio or video to text for recording meetings, lectures or interviews.
• Content generation and optimization: AI can generate notes, lists or templates to optimize text tone, grammar and clarity.
• Intelligent Search: Quickly find notes by voice or keywords, with support for tag filtering and cross-device synchronization.
• Shape recognition and organization: Automatically recognize and optimize hand-drawn shapes to generate professional-looking diagrams or mind maps.
• Collaboration and sharing: Support note sharing, set read-only or edit permissions, suitable for team collaboration.
• Offline use: Notes can be edited in a network-less environment and automatically synchronized when networked.
• Multiple types of note cards: Provides six note card types: text, list, audio, picture, sketch and file.
• Integration of third-party applications: Supports integration with Microsoft Teams, Google Workspace, and more to enhance workflow efficiency.

Using Help

Installation and Registration

Zoho Notebook AI is available on multiple platforms without a complicated installation process. Users can register directly by visiting the Zoho Notebook website, via email, or with a Google, Microsoft, or LinkedIn account. iOS and Android users can download the app from the App Store or Google Play, and macOS and Windows users can download the desktop version. After registration, the system will guide users through a simple setup to create their first notebook.

Core Function Operation

1. Creating Notes
   After opening the app, users tap the "+" button to select the type of note (e.g. text, list, audio, etc.). For example, when creating a text note, the content is entered directly and basic formatting (e.g. bold, italic) is supported. To insert images or files, drag and drop or click the upload button. Notes are automatically saved to the cloud and synchronized across devices.
2. voice transcription
   In "Audio Card" or "Video Card", click the Record button to start recording, AI will convert audio to text in real time, which supports meeting or lecture recording. Users can upload existing audio/video files and the system will automatically generate the transcribed text. After the transcription is completed, you can edit the text or export it to a document. The transcription supports multi-language, which is suitable for multinational teams.
3. Content generation and optimization
   In a text note, click on the "Notebook AI" button and enter a command such as "Summarize this text" or "Generate a list of items" The AI generates content based on the command, or optimizes the grammar and tone of existing text. The AI will generate content based on the instructions, or optimize the grammar and tone of existing text. For example, enter "Make this text more concise" and the AI will remove redundant words and improve clarity. Users can also use the "Tag Suggestion" feature to let the AI automatically generate relevant tags for notes, making it easier to categorize them.
4. Intelligent Search
   Click on the search bar and enter a keyword or use a voice command (e.g. "Find notes from last week's meeting"). The system will filter notes by keyword, tag or time. Users can further use the Noteboard feature to filter notes by project or topic. For example, enter "Filter notes tagged 'market analysis'" to quickly locate relevant content.
5. Shape Recognition and Mind Mapping
   In the "Sketch Card", users can draw shapes or diagrams by hand, which AI will automatically recognize and optimize as professional graphics. Click the "Generate Mind Map" button and AI will extract key points from long text to create a structured map suitable for brainstorming or project planning. The map can be exported as image or PDF.
6. Collaboration and sharing
   In the Notes screen, click the "Share" button, enter your team members' email addresses, and choose read-only or edit permissions. Teams can collaborate in real-time via Noteboard or Whiteboard, which supports embedded audio/video conferencing for remote brainstorming. Notebook updates are synchronized with a timestamped history.
7. Offline use and synchronization
   When there is no network, users can continue to edit notes and all changes are cached. When connected, notes are automatically synchronized to the cloud to ensure consistency across devices. Users can enable "Offline Mode" in the settings to prioritize the download of frequently used notebooks.

Advanced Features & Subscriptions

Zoho Notebook AI offers a free plan with basic note taking features and limited AI usage. Advanced features such as large file uploads (1GB), OCR search, and more AI usage require a subscription to the Pro plan ($1.99 per month or $19.99 annually.) The Business plan is suitable for teams and includes 1TB of storage and advanced collaboration features, with pricing adjusted based on the number of users. Users can upgrade via the website or in-app settings at no additional cost for a 15-day trial.

Other useful functions

• Web Clipper: Browser extension (supports Chrome, Firefox, Safari) clips web content and saves it directly to note cards. (https://www.zoho.com/notebook/)
• Integration of third-party applications: Automate the saving of emails or tasks as notes by connecting to apps like Gmail, Slack, etc. via Zoho Flow, IFTTT or Zapier.
• Privacy: Notes support password lock, data encrypted storage, Zoho promises not to sell user data, no ads interference.

application scenario

1. Student Notes Management
   Students can record classroom lectures, and after uploading the lecture audio AI automatically transcribes it into text, generating summaries or mind maps for easy review. Notes can be shared with classmates to collaborate on group assignments.
2. Workplace Meeting Minutes
   Working professionals can use voice transcription to record meetings, and AI to generate meeting summaries and to-do lists. Notes can be shared with teams and Whiteboard supports real-time brainstorming.
3. project management
   Teams can manage projects, assign tasks and track progress with Noteboard.AI automatically suggests tags and structured notes to improve collaboration efficiency.
4. Personal Inspiration Record
   Users can record inspiration at any time, upload images or voice, and AI organizes them into lists or draft articles for writers or creative workers.

QA

1. Is Zoho Notebook AI free?
   Free plan available with basic notes and limited AI features. Premium features require a subscription to the Pro plan ($1.99 per month) or Business plan. 15-day trial to experience premium features for free.
2. Does it support offline use?
   Supports offline editing of notes and automatic synchronization after networking. Users can enable offline mode in settings to prioritize caching of frequently used notes.
3. How do I import notes from other apps?
   Support importing notes from Evernote, Google Keep and so on. Choose "Import" in the settings, upload the file and follow the instructions.
4. What languages are supported by AI Transcription?
   Support English, Spanish, French and other languages, the specific language list can be viewed on the official website. High transcription accuracy, suitable for multilingual environment.
5. How do I ensure the privacy of my notes?
   Notes are encrypted for storage and support password locks.Zoho promises not to sell user data and no ads to interfere with privacy and security.