SnapLinear: an AI tool that automatically generates Linear tasks from meeting notes

SnapLinear is a web tool that utilizes artificial intelligence technology to help users automatically extract action items from meeting recordings or transcripts and turn them into tasks for the Linear platform. Its core function is to streamline the process of assigning tasks after a team meeting, so that critical tasks are not missed due to missing discussions. Users simply upload meeting notes and SnapLinear quickly identifies the action items that need to be performed and generates corresponding Linear tasks for users to review, confirm or delete. Ideal for teams that need to efficiently manage meeting results, SnapLinear's simple, intuitive and easy-to-use interface makes it ideal for remote collaboration and technology-driven teams.

Function List

• Automatic extraction of action items: Identify tasks to be performed from meeting recordings or transcripts.
• Generate Linear tasks: Translate extracted action items directly into tasks for the Linear platform.
• Task review function: Users can view generated Linear tasks and approve or reject them.
• Supports multiple input formats: Acceptance of uploaded audio files or transcripts of meetings.
• Teamwork Optimization: Facilitates quick assignment and tracking of tasks by team members.
• Simple User Interface: Intuitive interface design, easy to get started.

Using Help

Installation and use process

SnapLinear is a web-based tool that can be used without installing additional software. Users can simply visit https://www.snaplinear.app/ and get started via their browser. Below are the detailed steps to use it:

1. Visit the website and register/login

• Open your browser and type https://www.snaplinear.app/.
• If you are a first time user, you may need to register for an account. Click the "Sign Up" or "Login" button on the page and follow the prompts to enter your email and password to complete your registration or login.
• If there is an existing Linear account, SnapLinear will typically require the user to authorize the connection to Linear to ensure that tasks can be synced directly to the Linear workspace.

2. Uploading of meeting records

• Preparation of minutes: SnapLinear supports uploading audio files (e.g. MP3, WAV format) or transcripts (e.g. TXT, DOCX files) of meetings. Users are recommended to organize the meeting content in advance to ensure clear recordings or complete transcripts.
• Uploading files::
  • On the SnapLinear homepage, find the "Upload" or "Import Meeting Notes" button.
  • Click and select the file to be uploaded (audio recording or transcript).
  • Wait for the file to finish uploading. Depending on the size of the file and the speed of your network, the upload may take a few seconds to a few minutes.
• caveatRecordings need to be clear and avoid background noise that interferes with AI recognition. Transcripts need to use standardized language formats as much as possible, avoiding too many abbreviations or colloquial expressions.

3. Automatic extraction of action items by AI

• Once uploaded, SnapLinear's AI engine automatically analyzes the minutes and extracts action items, recognizing keywords like "needs to be done," "assigned to someone," or "by a certain date" to generate a task description. The AI recognizes keywords like "needs to be done," "assign to someone," or "by a certain date" and generates a task description.
• The extraction process is usually completed in a few minutes, depending on file size and content complexity.
• The user can see a list of action items extracted by the AI on the interface, each including a description of the task, the person in charge (if mentioned in the meeting), and a suggested deadline.

4. Generating Linear tasks

• Task generation::
  • Action items extracted by the AI are displayed in SnapLinear's Task Preview screen.
  • Users can check each action item individually to see if it needs to be converted to a Linear task.
  • By clicking the "Generate to Linear" or "Generate Task" button, SnapLinear automatically synchronizes the selected action items to the user's Linear workspace.
• Task editing::
  • If there is a need to adjust the task content (e.g., change the description, person in charge, or priority), the user can edit it manually before generating the task.
  • SnapLinear provides a simple editing interface that supports direct entry or selection of Linear project fields (e.g. project name, label, etc.).
• task synchronization::
  • Ensure that your Linear account is properly connected and that tasks appear directly in the corresponding Linear project.
  • Users can view newly generated tasks on the Linear platform, ensuring seamless integration with team workflows.

5. Review and management tasks

• review mission::
  • SnapLinear allows users to review action items extracted by the AI before generating tasks.
  • The user can approve (Accept) or reject (Reject) each action item. Rejected tasks are not synchronized to Linear.
• batch operation::
  • Supports batch selection of multiple action items and one-click generation or deletion to improve operational efficiency.
• Task tracking::
  • Generated tasks are automatically assigned to the appropriate projects in Linear, and team members can track their progress in Linear.
  • SnapLinear itself does not provide task tracking, and all subsequent management is done on the Linear platform.

6. Operation of other functions

• Multi-language support: SnapLinear's AI engine is capable of handling meeting minutes in multiple languages, but it is recommended to focus on English or Chinese to ensure higher recognition accuracy.
• historical record: Users can view uploaded minutes and generated tasks on SnapLinear's "History" or "History" page for easy review.
• Feedback and adjustments: If the action items extracted by the AI are inaccurate, users can manually adjust the task description and submit questions via SnapLinear's feedback feature to optimize future recognition.

caveat

• File Size Limit: SnapLinear may have a limit on the size of uploaded files (e.g. 100MB), and it is recommended that users compress large recording files before uploading.
• network requirement: A stable Internet connection is essential for file uploads and task synchronization.
• Privacy: SnapLinear is committed to protecting user data and uploading minutes for task extraction only and will not be used for any other purpose. Users should avoid uploading sensitive information.

Featured Function Operation

• Smart Action Item Extraction: SnapLinear's AI technology recognizes implicit tasks in meetings. For example, a sentence in the meeting minutes that reads "report by next Friday" is automatically extracted as a task and assigned a default deadline.
• Seamless integration with Linear: Instead of manually copying and pasting, SnapLinear pushes tasks directly to Linear, reducing repetitive work.
• User-friendly review process: The task preview interface clearly displays each action item for quick decision making.

With the above steps, users can easily turn meeting discussions into executable tasks, significantly improving the efficiency of team collaboration.

application scenario

1. Remote team meeting management
   Teams working remotely often discuss tasks via videoconferencing, and SnapLinear helps teams quickly turn lengthy meeting notes into concrete Linear tasks, so they don't miss key action items.
2. Project management optimization
   Project managers can use SnapLinear to automatically extract tasks after planning meetings and quickly assign them to team members, reducing time spent manually organizing and increasing the speed of project advancement.
3. Efficient Collaboration in Startups
   Startups have limited resources, and SnapLinear helps small teams quickly organize the results of their meetings to ensure that every discussion point translates into a trackable task.
4. Cross-sectoral coordination
   Cross-departmental meetings are complex and involve multiple action items. SnapLinear clearly extracts tasks from each department and synchronizes them to Linear for easy follow-up.

QA

1. What file formats does SnapLinear support?
   SnapLinear supports common audio formats (e.g. MP3, WAV) and text formats (e.g. TXT, DOCX). Specific supported formats can be found on the upload page.
2. How do you ensure that the tasks extracted by the AI are accurate?
   AI extracts tasks based on keywords and context with high accuracy but may be reduced by colloquial expressions. Users can manually review and edit tasks before generating them.
3. Do I need a Linear account to use SnapLinear?
   Yes, SnapLinear requires a Linear account to be connected in order to generate tasks. Users will need to authorize their Linear account the first time they use it.
4. How long are uploaded minutes stored?
   SnapLinear stores records uploaded by users for historical viewing, but users can delete them at any time. We recommend reviewing the SnapLinear Privacy Policy for details on data storage.
5. Does SnapLinear support real-time meeting recording?
   Currently SnapLinear does not support real-time recording, only uploading completed recordings or transcripts.