Best Practices for Intelligent Minute Generation
The pain points of traditional meeting minutes are: omission of information, lack of focus, and time-consuming organization. The AI minutes function of Tongyin Translation achieves quality optimization through the following mechanism:
- pre-sessional preparation: 1) Add keyword tags to agenda settings (e.g., 'decision item', 'to-do') 2) Assign speaker roles (facilitator/expert, etc.) 3) Set length preference for minutes (Lite/Detail)
- mid-session marking: Use shortcuts to mark key passages in real time (tagging/starring is supported), which directly affects the weighting of summaries
- post-session processing: The system provides three levels of output including 1) raw transcribed text (with time stamps) 2) structured minutes (segmented by topic) and 3) executive summaries (highlighting action items). It is recommended that you use the voice-over function to quickly check key paragraphs first.
Advanced features: Enterprise Edition supports customizable minutes templates, which can be pre-populated with brand terminology, departmental structure and other information into the output format; for confidential meetings, all audio data is automatically destroyed 24 hours after the minutes are generated.
This answer comes from the articleTransync AI: A real-time AI translation tool for meetings and callsThe
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