Automatic document update management system
With DocsBot AI's smart synchronization feature, you can ensure that your bot's knowledge base is always up-to-date.
Main realization path:
- cloud synchronization: Connect to enterprise Google Drive/Dropbox, document updates automatically trigger retraining
- Web monitoring: Set up regular crawling updates for key knowledge pages (e.g. policy pages)
- API integration: Connect to internal CMS system and automatically push content changes to DocsBot when they occur
Specific Operational Guidelines:
- Enable "Auto-Update" in the "Sources" settings.
- Setting the synchronization frequency (instant/daily/weekly)
- Setting up change alerts for core documents
- Establishing a review process: testing bot answer accuracy after a major update
Advanced management skills:
- Version control: keep historical versions and rollback if necessary
- Change Log: Records a summary of the content of each update
- Permission hierarchy: different update permissions for different levels of documents
- Testing mechanism: automatic testing of sample issues after update
With this solution, you can ensure that your enterprise knowledge base is updated in real time and avoid the risks associated with outdated information.
This answer comes from the articleDocsBot AI: Intelligent Chatbot Trained on DocumentsThe
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