Establishment of a reliable document version control mechanism
Basecamp solves file versioning pain points with the following multiple layers of protection:
Core Functional Applications:
- Automatic version tracking: Every time a file is updated, a time-stamped version of the history is generated, and the differences can be compared via "View Changes".
- File locking mechanism: "Lock file" can be enabled at the finalization stage to prevent inadvertent editing
- Linked comments system: the discussion forum under each file is automatically linked to the corresponding version, avoiding the "Which version are you talking about?" problem. to avoid the problem of "Which version are you talking about?
Best Practice Processes:
- Use standard naming conventions when uploading files:
[Project code]_[Document type]_V2.3_20240315.pdf - Create approval tasks for important documents and set checkpoints that must be "read and confirmed".
- Use the document template feature to solidify common document structures
Emergency Response Program:
When a version error occurs, you can immediately revert to the correct version via "File History" and notify all members via Campfire broadcast. It is recommended to conduct a file library health check every Friday afternoon to ensure that: ① abandoned files have been archived ② temporary files have been cleaned up ③ critical files have a backup person in charge.
This answer comes from the articleBasecamp: an online project management and team collaboration toolThe
May not be reproduced without permission:AI productivity tools " How to prevent work errors caused by confusing versions of project files?
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